The legislation requires a declaration from the consignor (shipper) stating that the goods declared are classified and packed correctly and also a declaration from the person packing the container that it has been done so correctly, these are Dangerous Goods Declaration
and the Container Packing Certificate
These declarations may be in any format, but must be in accordance with the regulations of the IMDG code, Chapter 5.4 refers (anphot example is given below).
Often, the Dangerous Goods Declaration is combined with the Container Packing Certificate into one document, generally known as the Multimodal Dangerous Goods Form.
These documents can also known as Dangerous Goods Note (DGN), Dangerous Goods Declaration (DGD), Multimodal Dangerous Goods Form (MDGF), Shippers Declaration, and Dangerous Cargo Declaration (DCD)
The information required on the documents is as follows:
Shipper – full name and address
Consignee – full name and address
Description of goods in sequence
a) UN number (preceded by UN)
b) Proper Shipping Name including technical name (if required)
c) Primary IMO class, secondary, tertiary
d) Packing Group
Information which supplements the Proper Shipping Name in the dangerous
goods description (If applicable)
Technical names for “n.o.s.” and other generic descriptions
Empty uncleaned packagings, bulk containers and tanks
Elevated temperature substances
In addition to the dangerous goods description the following information shall be included after the dangerous goods description on the dangerous goods transport document.
Total quantity of dangerous goods
This includes the weight in Kilos of each substance, as well as the number and type of packaging.
Also to be included if applicable;
Substances stabilized by temperature control
Control and Emergency temperature: ….° C
Aerosols – If the capacity of an aerosol is above 1000ml, this shall be declared.
Both the Shippers declaration and the container packing declaration must be signed and dated.
There are also national and local regulations to be considered when preparing the Dangerous Goods Documentation, including but not limited to 24Hr emergency telephone number and contact for shipments to / from the USA, Canada, Thailand, China and Australia, these are mandatory, however, where possible it is always useful to include for other destinations. For USA and Canada it is also necessary to include if applicable Reportable Quantity (RQ) and if poisonous by inhalation (PIH) the zone should also be included
There may be other documentation required at time of booking, these will normally be documents as prescribed by the IMDG code, but may also include specific documents required by a local authority, e.g. weathering certificate, Competent Authority Approval, Certificate of Analysis or a gas free certificate to name a few.